Best Apps & Software for Massage Therapists in 2025

The cost of massage therapy software depends on a variety of factors, including the number of users, features and integrations. Generally speaking, you can expect to pay anywhere from $50 to several hundred dollars per month for software that includes appointment scheduling, customer management tools and automated marketing capabilities. Additionally, there are various options for purchasing massage therapy software outright rather than subscribing to an ongoing subscription service.

Expense Tracking

Dealing with cancellations from clients and no shows can cost massage therapists a lot in lost income. Apptoto is perfect for decreasing ‘no-shows’ to appointments as it provides automatic voice, text, and email reminders to clients. With Appointy, you’ll regain time in your day with efficient business management features, allowing you to focus on what matters the most. This massage therapy software is an easy-to-use appointment scheduler that helps you create personalized experiences to attract more clients. While FreshBooks doesn’t directly integrate with EMR/EHR systems like some other accounting platforms, it’s still a strong option for therapists who primarily need an easy-to-use, affordable bookkeeping solution. It excels at tracking client payments and expenses, and with its automated invoicing, you can create personalized invoices that suit the needs of your practice—helping you get paid faster and more efficiently.

Integrations Compared

If you do decide to use accounting software, here’s what you can do to make sure you choose the best option for your adjusting entries therapy practice. The Xero App Store has hundreds of apps to help you run your massage clinic with Xero’s accounting software. Simply book an appointment to chat with one of our accountants, and we can get you set up with the best software for your business.

QuickBooks Online for Therapists

On this page you will find available tools to compare massage therapy software prices, features, integrations and more for you to choose the best software. This is how users of the top massage therapy software platforms rate their systems on the four most popular review sites. Mangomint earns the highest customer satisfaction scores, however all of the top platforms on our list receive strong ratings for user experience. Unlike general-purpose massage practice software trying to do everything, Noterro maintains laser focus on the core needs of massage practitioners.

• From personalized invoice templates to configurable financial reports, Zoho Books provides the tools needed to maintain a professional image and gain deeper insights into the practice’s financial health.
• You need to be able to get help whenever you need it, whether it’s for software issues, billing queries, or general assistance in using the software tool.
• This means that you need to keep track of your income and expenses carefully, as you’ll be responsible for paying your own taxes.
• Their services create multiple ways for clients to find you and book an appointment with you.
• The software is also available as an app, allowing you to access your schedule and client information any time you need.
• The software also offers seamless integration with payment gateways like PayPal and Stripe, allowing therapists to accept payments online, which can be particularly helpful for remote or telehealth sessions.

Timely

• Therapists can easily generate essential financial reports, such as profit and loss statements and cash flow summaries, to gain insights into their practice’s financial health.
• Fresha offers a business app for professionals and a booking massage therapy app for customers (iOS and Android).
• Apptoto is perfect for decreasing ‘no-shows’ to appointments as it provides automatic voice, text, and email reminders to clients.
• In addition, most massage therapy software offers a billing system which allows users to process payments quickly and accurately from clients.
• You, the user and business owner, need to have a basic level of financial competency in order to use it.
• FreshBooks is designed to evolve with growing practices, offering various pricing plans.

Others offer flexible pricing and customisable subscription plans, so you only pay for the features you need. The software’s comprehensive reporting features and secure payment processing enhance its practical value, providing massage therapy studios with essential business insights and smooth transaction handling. The platform includes robust appointment scheduling, inventory management, membership tracking, detailed SOAP notes, and HIPAA compliance.

Appointy

Mesha helps businesses scale with AI Agents that create & optimize ads, landing pages, and boost conversions—increasing ROAS in days, not weeks. Max handles reconciliations, tracks expenses, and keeps your books accurate—so you can focus on growth, not spreadsheets. Marcus automates invoicing, reminders, and reconciliation, ensuring you get paid faster while reducing manual work. Moreover, with Quenza, all the relevant forms are easily accessible both on the platform and on mobile phones. “If my only tool is a hammer, then every problem is a nail.” Every therapist and best accounting software for massage therapists counselor can relate to Sholem Asch’s words. The novelist and dramatist captured perfectly how software for therapists can go wrong.

• With Noterro, users can efficiently schedule appointments, chart patient information, handle billing and invoicing, manage staff and insurers, and more, all in one centralized platform.
• Good financial records can also help you identify areas of your business where expenses could be cut.
• ClinicSense is an all-in-one software system that is designed to help massage therapists manage their practice.
• While the customization options are extensive, this can make the bookkeeping for therapsists software slightly more complex to use compared to simpler platforms like FreshBooks.
• However, your actual costs will depend on your specific business needs and payment processing volume.
• These tools will help you calculate your profitability, cash flow, and manage payroll if you have employees.
• Pricing for a single user starts at $15 per month, and they have a 30-day free trial.

You get a booking page on their website where you can advertise your service menu and prices and clients can book appointments. Their scheduler can also be customized to fit your brand and embedded https://www.bookstime.com/articles/contra-revenue-account into your website or Facebook business page. Fresha offers a business app for professionals and a booking massage therapy app for customers (iOS and Android). Most Fresha features are free however payment processing is a paid feature with transaction fees.

Thriday is the most popular accounting software for masseuses, providing valuable automation features. By automating accounting tasks, Thriday simplifies financial management, saving masseuses time and effort. Its integrated invoicing feature streamlines billing, ensuring prompt payment and efficient client management. Thriday’s expense management tools allow masseuses to track and categorise expenses effortlessly, gaining insights into their financial health. Additionally, Thriday’s tax automation capabilities simplify tax preparation, generating reports and organising data to ensure tax compliance. Yocale can help you spend more time working at your massage table and less time working at your front desk.